School Visitor Management System
Streamline your school's reception with a professional visitor management system. SchoolCare partners with InVentry to provide digital sign-in solutions that enhance safeguarding, maintain accurate visitor records, and ensure compliance with UK school security requirements.
Safeguarding Excellence
Digital sign-in systems provide secure, auditable records of all visitors, ensuring your school maintains the highest standards of campus security and child protection.
Standard Features
Touch Screen
Intuitive interface for quick visitor registration
Visitor Sign In
Digital capture of all visitor information
Encrypted Database
Secure storage of sensitive visitor data
DBS Check
Enhanced safeguarding verification
Quick Find
Instant location of registered visitors
Staff Notification
Real-time alerts for visitor arrivals
Easy Sign In/Out
Streamlined check-in and check-out process
Fire Evacuation List
Quick identification of all occupants
Time Card Printing
Print visitor badges and time records
How Our Visitor Management Systems for Schools Work
SchoolCare’s visitor management systems for schools use a touchscreen kiosk at your school reception to guide visitors through a quick, consistent sign-in process. Specifically, visitors enter their name and purpose of visit, have their photo taken, and receive a printed badge — all within seconds. In addition, the system can capture pre-agreed consent for photography and data processing, helping your school meet UK GDPR obligations without any additional paperwork. Contractors and regular volunteers can be pre-registered, making repeat visits even faster.
Safeguarding and Compliance
Every visitor management system SchoolCare installs is configured to check visitor details against the national sex offenders register and flagged individuals list in real time. Consequently, your reception staff receive an immediate alert if a visitor’s details match a watchlisted entry, allowing your school to follow safeguarding procedures before the visitor enters the building. Moreover, all visitor data is stored securely and automatically deleted in line with your school’s data retention policy, ensuring full compliance with UK GDPR and Keeping Children Safe in Education guidance. Contact us today.
Ready to upgrade your visitor management? Contact our team today to explore how digital sign-in can enhance your school’s security and efficiency.
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